Import Guide

To help ornithologists navigate the legislative and regulatory requirements for imports, the OC publishes A Guide to the Permits and Procedures for Importing Bird Products into the United States for Scientific Research and Display.

The Import Guide is regularly updated. Read or download the most recent version (March 2026) here.

That guide includes a master checklist and timeline to help you plan your import/collecting trip. The page listed refers to which pages of the Import Guide you should refer to for more information.

 

 

 

WHEN WHAT PAGES
12 months prior to planned import Determine if you need any USFWS permits 8-24
If a CITES-listed species, ascertain that the exporting country has authority to issue permits 12-16
If you need a USFWS import permit for CITES Appendix I species, apply for the export permit now 12-16
If you need a USFWS import permit for an ESA species listed as endangered, apply for the import permit now 17
6 months prior to planned import If importing untreated avian material from countries where END occurs, apply for APHIS VS16-3 permit now 25-39
3-6 months prior to planned import Apply for any other USFWS permits 8-24
Ascertain disease status of country or countries from which you willimport 61-62
If importing treated avian material, apply for APHIS VS16-3 permit now 25-39
If you already have an APHIS VS16-3 permit, check the expiration date; read it to be sure you won’t need any amendments; if it expires before you return, apply for a renewal at least six weeks prior to the expiration date
Determine how long it will take to obtain the export permits from the exporting country, apply in a timely manner to assure that you will have the permits in hand when you are ready to return to the U.S. 14-16
1-3 months prior to departure from U.S. Make flight arrangements; be sure to choose the appropriate port and schedule your arrival for business hours, Monday- Friday (not on a legal holiday!) and allow plenty of time between flights 47
Contact customs broker to make arrangements for entry declarations (3 months if you have not previously used the broker as you will need to provide the broker with a power of attorney) 45
If someone outside the U.S. is shipping to you, send them a “shipping kit” consisting of the following completed documents: air waybill, any required USFWS permits, the APHIS VS16-3 permit, the APHIS certificate of treatment or APHIS certificate of origin (as appropriate), the CDC permit or certificate (as appropriate), and the pro forma invoice 52
If exporting back to U.S. on a CITES permit, be sure to determine who in the exporting country is authorized to validate your export permit and make arrangements to secure validation 14
3 weeks prior to departure to return to the U.S./shipping Treat materials per APHIS VS16-3 permit, if required to do so 27-28
Obtain permit amendments from USFWS and APHIS, as needed 8-39
Be sure you have the scientific collecting permit and export permits 14-16; 19
3 days prior to departure/shipping If using e-decs, file the e-dec or arrange for someone to file it for you 21
Notify, or make arrangements for someone in the U.S. to notify, the USFWS of your date and time of arrival and provide a copy of the 3-177 or the e-dec 48
If exporting on a CITES permit, be sure to get the export permit validated 15-16
Contact customs broker to provide copies of all required paperwork 45
Upon arrival If using customs broker, check your text messages and/or email (as arranged with the broker) for your entry number 45
If not using a customs broker, declare to the Customs officer that you are importing wildlife, present the permits and other documents, and follow instructions 49
After arrival (no later than 180 days) If necessary, file 3-177 or amended 3-177. 21-22